Preservation and access to records with geodata (Full Scale Pilot 5)

This report contains information gathered during the execution of E-ARK Pilot 5: Preservation and access to records with geodata

Records export, transfer and ingest recommendations and SIP Creation Tools

This report describes a software deliverable as it delivers a number of E-ARK tools: • ERMS Export Module (a tool for exporting records and their metadata from ERMS in a controlled manner); • Database Preservation Toolkit (a tool for exporting relational databases as SIARD 2.0 or other formats); • ESSArch Tools for Producer (a tool for SIP creation); • ESSArch Tools for Archive (a tool for SIP ingestion); • RODA-in (a tool for SIP creation); • Universal Archiving Module (a tool for SIP creation). In addition, an overview of Pre-Ingest and Ingest processes will be provided by this report which will help to understand the tools and their use

Documentation, Common Information and Short Overview of the E-ARK pilots

This report contains the common information and short overview of the pilots, along with references to the final version of the Pilot Definition Excel files and Pilot Documentation Packages

Best Practice:SIP specification, records export requirements, transfer and ingest

This report provides an overview of the current situation of the digital archiving best practices. Special attention is placed on archival ingest workflows, submission information package formats used for transfer and ingest of digital objects and their metadata. Records export best practices are covered as well. The report consists of the following parts: • introduction; • description of the methods used for the analysis; • overview of the results with short descriptions of practices, standards and tools; • recommendations for the E-ARK project; • appendices (the survey questions, an assessment of the interviewed stakeholders, the questions from the qualitative interview and a terminology list). The study concentrates on the following topics from the archival workflow: • Records export (Pre-Ingest workflow steps); • Steps in Ingest workflow; • Submission information packages (SIP) used. Highlighted points of this best practice report for E-ARK work are: • One high-level (pre-) ingest workflow is proposed in section 4 which consists of 4 phases of the PAIMAS methodology, but several existing workflow parts must be examined more deeply to include the common steps to the E-ARK archiving workflow; • E-ARK needs to develop detailed and commonly understood requirements for the records export process which include procedures for data selection, extraction, metadata mapping, validation and quality control as these are currently lacking; • One high-level SIP structure is proposed in section 4. (Recommendation for further work), but several existing SIP physical and logical structures must be examined more deeply to include the common aspects of formats used at archives into the E-ARK SIP specification

E‐ARK Dissemination Information Package (DIP) Draft Specification

The primary aim of this report is to present the first version of the E-­‐ARK Dissemination Information Package (DIP) format. In order to do so the report describes the workflows and use cases of archival access services, and ultimately makes use of these these to present a set of requirements which should be followed when designing a DIP format. As access to archival records is largely dependent on the tools and environments used, the secondary aim of the deliverable is to go beyond the DIP format and look closely at the tools needed for preparing and using the DIP

Recommended Practices and Final Public Report on Pilots

This report summarizes pilot activities, achievements and best practice recommendations using the following chapter structure: Chapter 1 - This introductory chapter. Chapter 2 - Planning and executing the E-ARK pilots Summary of all pilot related activities in the 3 years of the pilot, from planning to evaluation. Chapter 3 - Pilot overview A brief overview of the full-scale and additional pilots. Chapter 4 - Pilot report Summary of the pilot execution and results with recommended practices and further development recommendations. The chapter consists of the following sections for each full-scale pilot: Pilot scenario details Execution report Changes to previous plans Feedback report, and Recommended practices and lessons learnt. Chapter 4 ends with an overview of the external evaluations performed by non-EARK member organizations. Chapter 5 - Pilot evaluation Evaluation of the full-scale pilot against project objectives and success criteria. Chapter 6 - Referenced documents and web pages Appendix 1 – Extract from E-ARK Description of Wor

Preservation and access to records with geodata (Pilot Definition: Pilot 5)

This technical note sets out the definition of E-ARK Pilot 5: Preservation and access to records with geodata